Posted by: Jo Jordan on: November 22, 2009
I am sure that some time in your life, you have received one of those “potted” rejection letters from an HR department. Years ago, they said, “we regret to inform you . . .” These days they say something like “the applications were of very high quality but on this occasion . . .” Somehow they always manage to be rude.
Years ago, when a recruitment department came under my division at Coopers & Lybrand Associates, I would ask our consultants: what has this person done to offend you? And as this is a smallish town, shouldn’t we at least take into account that the people we reject today may be our clients tomorrow?
I insisted that every letter, every letter, include a least one phrase that gave the specific reason that we had rejected them.
In my psychology practice, I took a stronger stand. I insisted that every report was copied to the candidate. They saw exactly the same report as my client. And I would sit down and go through it with them ~ several times if necessary. I have even remarked tests by hand when a candidate disbelieved the results.
I have carried out exactly the same policy with first year students in a class of 850 students. If they queried their results, I took themseriously. There is always a first time for a computer to mess up. Students appreciated it and I am sure that reputation for being reasonable reduced requests for manual re-markes.
Now I am no wordsmith and I am not great at writing charming letters.
If you are, you might like to look at writer, Paulo Coelho’s method of inviting people to his birthday party. He is able to offer 30 invitations or so to his 1 000 000 plus readers. Look at his methods and his charming way of letting people down engagingly. We can learn a lot!
Posted by: Jo Jordan on: November 22, 2009
It’s inevitable. A few weeks into a new job, the honeymoon passes, and we have our first ‘fight’.
Except, that unlike a relationship where we have mutual responsibility for getttng through a fight safely, at work, at work the blame usually falls on the employee. We get extremely anxious about this unwelcome feeling that our job sucks and that we have made a very bad move!
In a well run firm, this should not happen. The crisis will happen ~ it is called storming, from the forming, storming, norming, performing, adjourning sequence of group formation.
Every new relationship, whether personal or business, will go through a crisis of confidence as surely as the sun comes up in the morning.
What should happen, when we are running ourselves well, is that we wait for the storming. We even look forward to it, because storming marks the progress from the milling around of forming to “getting down to work”. We storm when we start working and we say “is this it? Is this worthwhile?”
Note well: we don’t have an anxiety attach until we start work! If there has been no storming, surely as the sun comes up, the employee is still in the forming stage. They still expect you to take all the responsibility and are yet to make the job their own. So welcome storming ~ even if sometimes it takes you by surprise!
Your role as a manager, when storming begins, is not to panic! The first sign of an inexperienced (untrained, unsupported) manager is that they take the storming personally, or ignore it.
The employee is serious. He, or she, has issues. And they want reassurance. Is this job worthwhile? Your task is to remain calm and through that calmness, show you confidence in three things
Hesitate, show your own fears, panic, doubt the employee ~ and you confirm the employee’s worst fears. Your panic says to him (or her) that you also do not believe that this company, this team, this boss is not up to this job.
Please be calm and show confidence that all will work. And of course, if there is a specific issue, sort it out with equal calm and dispatch.
Now to make our lives a little difficult, employees don’t storm at the same points. They storm when they start working and different details will set off alarm bells.
One thing we can be sure of, though, is that highly task-oriented individuals storm earlier. Some will stat storlming before they arrive! Early stormers are more conscientious and results-oriented and consequently start questioning details early. Budget some energy for being the anchor they need and be thankful you have hired a workhorse!
Very sociable people are the opposite. They have to get their social bearings before they start work (just as task people must get their task bearings before they get social). They may take an interminable time to get down to work and they will take longer if you push them. When they are ready, they will begin; and they too will get a fright and storm. And maybe they start stormin months after the task-oriented individuals – so allow for it. Remain calm. That is what they are looking for. If you panic, if you believe they are attacking you, you will confirm their worst fears – that they are in the wrong job at the wrong time in the wrong place with the wrong people. Be calm.
Now if you are in not-so-well-run firm and there is no one to calm you down when you start to panic, you are going to have to calm yourself down.
I’ve tried to make a heuristic for an individual to manage their own storming. Anyone? This one defeats me. After all, if I became involved as a coach/counsellor, I would a) calm down the report b) show the confidence the manager neglected to show and c) calm down the manager!
Maybe try this:
Hope that helps! Remember it is normal to have an anxiety attack shortly after the ‘honeymoon’. It means you care. It means you’ve started to deal with detail of the job! Enjoy!
Posted by: Jo Jordan on: November 22, 2009
In my last post I described an exercise for testing the depth of our positive attitude: write a novel about myself and make myself feel pain. I tried it. It was hard! I’m glad to know that I am not a masochist.
But I learned a little. I learned that we hate to lose our ‘role’ and that I hate to be around people who are just pretending to have a ‘role’. From there, I found myself listing the HR procedures for increasing belonging and the metrics to show how much value these procedures add to a company.
A manifesto for HR!
My worst nightmare is being in zombie-land. I hate being in places where people have become cynical and at best are just “deteriorating as slowly as possible“.
Of course, I don’t really hate it ~ I am terrified by it. We are terrified by anything which assaults our personalities. I’m an INTFJ or a shaper/completer-finisher/resource-investigator. I don’t do incoherent, lazy, out-of-it. I may be misguided. I may be slothful about many things. But I will always have a purpose. If I am going to be rudderless, I do it on purpose!
This was my insight from the novel-writing exercise. We are all terrified by the prospect of not having a role, or not belonging to our communities and workplaces. We are very sensitive to rejection. Even the nuances of rejection send us into a flat spin.
A lot of things can lead to a sudden feeling that we are out of place.
It is tough to recraft when we feel rejected though ~ for this reason. We hate being rejected and we are loathe to admit that we have been excluded.
Rejection put us in an emotional spin and bullies know it! They’ll use rejection to keep you off balance.
That said, how do you work on finding the good in situation when you are feeling lousy?
I would say we should do three things.
This is really hard to do. Believe me ~ being rejected by people like employers and teachers, on whom you depend, will frighten you almost as much as getting shot at. In many ways it is worse. You can allow yourself to be frightened by bullets as long as you act responsibly. But to admit you are being “dissed” by your own side rips the guts out of you.
So you do the three steps: you take defensive actions, you try to be pleasant, you take time to make an objective assessment. And guess what 90% of your energy is going into defending yourself from your own team!
You are now being defensive and so is the next person and so is the next. Guess what? Anyone who wants to overrun this outfit, or take on this company, is going to win!
This is my biggest nightmare. It is quite clear once the spiral of defensive starts, the only thing allowing this firm to survive, is the incompetence of the opposition. Anyone wanting to ‘take’ them would only have to distract the staff more for the whole ’shooting match’ to fall apart.
Inevitably, things do wrong in companies. People do bump against each other quite unwittingly. Feelings are hurt. If we want to be successful (survive),we need to establish is a working culture where people are able to deal with shock and surprise without passing it down the line.
Good HR departments, generally in larger firms work hard to keep a positive atmosphere (I did say good.)
My job is to make a system so that we are able to work together even when we are rubbing up against people. I will see the effects of my systems in several ways:
To monitor my system, I have metrics on each process. I also monitor HR Costs/Sales in each business unit and over time. When people have the time to attend to their jobs, I would see small improvements in the ratio.
Take for example, the HR Costs/Sales ratio in manufacturing which is usually around 10%. If people are able to do their job only 10% better, then the ratio will increase from 10/100 to 9/100 or done the other way from 10/100 to 10/110 or a 1% in Gross Profit. That is generally going to be “pure” profit ~ that is, it is money that comes available for new equipment, training and even medical insurance and holidays.
When we are making more money because we aren’t worrying, then that is good profit indeed!
So it seems making a role for everyone comes from greatest concern -that we are going to have to sit around faking it. That led me to think that everyone wants a meaningful role. Not everyone wants to sit around making meaningful roles. Who would make the money if we did? While other people are off making things and selling things, it is my job to create an organization where we can get along without needless friction.
An emotionally healthy company requires good systems. We must be able to work without fear. Problems must be refereed as they arise and early. And we must trawl our systems looking for emotional bruising that is getting buried. If we continue to hide the casual rejection of people “because we can”, it will eventually cost us our livelihood. While we are all protecting ourselves from each other, our opposition will be taking over our business.
Simply, I am doing my job when you are able to do yours and I do this job because I cannot imagine what it is like to live defensively all day long!
PS I still don’t think I did the exercise properly. It is very hard to imagine pain ~ even on a make-believe character that looks, moves and talks just like us!
Posted by: Jo Jordan on: November 22, 2009
So you’ve resolved to live happily ever after? And your friends and colleagues are mocking your for your new found happy ways?
Here is the big test for your commitment to happiness.
Write a short novel with you as the main character. And write the worst things that can happen to you. Not the most horrible things in other people’s minds but the most horrible in yours.
Think of things that are so bad that your heart races and you feel as if you could pass out.
Now write yourself out of those situations.
When you can describe the worst and write a story that takes you out of those places, then you understand your hopes and values. Then you are truly thinking positively.
I am going to try this over a cup of coffee. And you know what? I know the first hurdle. I know I don’t want to write myself out of a bad situation because then it is obvious I could get out of it! And when I define the situation as bad, I don’t want it to suddenly be quite manageable (if disgusting and terrifying). I wonder if I will ever manage this!
Posted by: Jo Jordan on: November 21, 2009
Barack Obama said of his natural father – he had difficult life because he did not reach out to people.
When times are difficult, we tend to retreat from the world. When we are unpopular in the playground, we pick up our toys and go home. Then we really have no one to play with us. Do you know that people who are lost in the bush or surrounded by fire actually hide from their rescuers? When times are bad, we may be tempted to hide.
We may be rejected but it will help us little to go this way
Posted by: Jo Jordan on: November 21, 2009
It is my understanding that this is the basis of English law. We will do what we want unless it is not allowed and the law prohibiting the action has been passed by Parliament.
Having said that, Britain is full of laws. There can be 10 or 20 road signs in 100 meters. Not surprisingly, they contradict each other. It is not unusual to have “slow” within seconds of 50 mph.
Something has gone wrong but it is my understanding that the law is there to protect us from the State, not to protect the State from us.
I was surprised by a question on Any Questions (BBC Radio 4) today. The questioner asked how we can have a Bill that requires the national debt to be paid off in 4 years. “Who would we prosecute if it wasn’t done?”, she asked.
The audience and panel agreed this Bill was a silly idea.
But why? It rightly limits the role of the State. The law should limit what the State is able to do to us.
And who should we prosecute if the Act were not followed? Any citizen could seek an administrative order instructing an official to act in terms of the Act. Should the official not comply with a judicial order, they would go to jail for contempt of court.
When did law in the UK become a matter of punishing citizens?
The law tells officials what they may or may not do. It leaves us alone! And if you don’t get it, please walk down to your local bridge and look at the inevitable plaque commemorating the Civil War. We fought for this. Why are we giving it up?
Posted by: Jo Jordan on: November 21, 2009
I want you to imagine any situation in which you are preparing to work with someone who you don’t know well.
In any of the situations, it really helps to write a persona.
We write down a little story of where the person has come from and where they are going to. How many children do they have? Who is their partner? What is their immediate concern? What are the values that have guided their choice in the past?
Once we start writing, sometimes we realize that our expectations don’t hang together. We can’t make the story “come together.”
That is the real core of our sense that we don’t ‘know’ people. We must be able to imagine a coherent story to be comfortable.
When I get stuck, I find a “character builder” online, fill out the questionnaires, and resolve in my mind all the little details I expect about the person.
The version that I use suggests a Myers-Briggs profile. It is very good for settling on one persona.
Once I have a coherent picture of someone, then I can imagine what I am going to love about them, and also what I am not going to like.
Here is the key to resolving my ’stuckness.’ What will I not like about the person? Where must my approach change to be reasonable?
Once I’ve got past this point, I can complete the scenario and write a few more, including scenarios of the person in the context of home, play and work. Who else will be there and what are their personas?
I hope that’s useful: Use a character builder to help your write personas to understand people you don’t know well
Posted by: Jo Jordan on: November 21, 2009
What did President Bush do the day after he left the White House? What do US Presidents do the day after they leave the White House? What does an Olympic Champion do the day after winning a gold medal? What do we do the day after climbing Mount Everest?
Well, we come down the mountain again and actually the descent is more dangerous than the assent. But at least when we are coming down a mountain, we are physically busy. In normal affairs, the sudden removal of busyness, status, purpose, connections and toys, is devastating. The loss of a job, the loss of ‘pole position’, just plain getting older is a loss at so many levels – not least, our sense of identify. How do we cope with it?
John Orteg, describing church leadership in the States, used a good phrase. Deteriorating as slowly as possible is often our shadow mission. We’ve lost our purpose and we are hanging onto old ways. Stagnation makes us bitter and it is awful to watch in others. We oscillate from pity to contempt.
Sadly, some people don’t even have to lose a job or come to the end of an exciting project, to slip into “deteriorating as slowly as possible.” They sleepwalk through life in deadly early retirement, going through the motions and not even terribly aware that they are slipping away.
Dylan Thomas wrote a poem for his father who was growing blind “rage, rage against the dying of the light.” Professor Kay Jamieson’s husband gave her this encouragement on his deathbed: “You will fall in love with life again.”
None of us can live without hope and a sense that growth in is possible. But sometimes we confuse hope with trappings of success.
Hope does not mean controlling outcomes. Hope does not mean having status, control and perquisites of our past life (though we may miss them dreadfully).
Hope is a growth in our spirit. It is a sense that what we are doing now is an important task that only we can do for our communities at this time and in this place. It is sense that life will blossom in new ways taking us by surprise and delighting us.
When we have suffered a hard jolt, psychologists play an important role in helping us find our life’s purpose again. So do good religious ministers, good teachers and respected mentors. Even the smallest child can help us find our way again.
Sadly, though, we have had successful lives, or just live in rich countries or work in successful countries, we can begin to drift. Before long, we are sleep walking. We are not in love with life any more. We have become zombies, without hope – without the sense that life will still surprise us.
Are you living a zombie life : I’ve put John Orteg’s Symptoms of Deterioating as Slowly as Possible in Part Three.
Posted by: Jo Jordan on: November 21, 2009
How do you spend your Saturday mornings? Some people race around. I find that the best review programmes tend to be on radio and TV on Saturday mornings and I like to let the world wash over me, get up late, and spend some time reflecting on how the week went before I go out to do the shopping and join friends for a meal.
During the week I tend to push observations that are not particularly practical to the back of my mind. In my Saturday morning time, I pull them to the front and tidy them up – make sense of them.
In quite unrelated incidents I remembered and noticed a peculiar habit that some people have ~ that we must all have ~ of denying reality.
Of course, it is absurd to think we ever have a completely accurate grasp of the world around us. And we know that there is nothing more delightful and shocking than the view of the world from a completely different perspective. But sometimes we actively deny reality.
In the big bad West of the developed world, there is another phenomena. This is not necessarily an individual phenomena, I might add. We all do the things I describe, so it is a cultural phenomena – a collective way that we experience our collective life and express our collective purpose.
As it happens, as it does, a good description of this phenomenon arrived in my Google Alerts in a post on leadership from by John Ortberg, whom I don’t know, but I take it from the details is a Christian minister in the USA. Sadly there is no comment box to leave a note appreciating his work. It you are running an Alert on yourself, thank you.
John makes the point that many people seem to live by a motto “Deteriorate as slowly as possible.”
When you have been big, rich and powerful, inevitably there is some decline ~ at least in bigness, richness and power. Inevitably when you live in a country that is big, rich and powerful, then you have, say, a 66% chance of not really being big, rich or powerful yourself and you live in the reflected glory of people who make your country big, rich and powerful.
The flip side of success then is deterioration. That is is just reality. It is not a psychological phenomenon.
It becomes sad, it becomes a denial or reality, when we aren’t aware of our deterioration, or we are stuck in deterioration ~ moaning, complaining and whinging such as the English are prone to do. Deterioration is part of our life. It has to be as the shadow of success. But we must live well within it.
How should we deal with deterioration? Gracefully? That is one option. Gluttonously – that is another option – I know someone who said she enjoyed living in decadent societies. But why not exuberantly? Why can’t we enjoy the morphing and regeneration that is a natural part of life as a snake changing its skin? Why can’t we celebrate the cyclical shriving? Why can’t we celebrate newcomers and mourn the departure of old ways in dignity?
I’ll list John Orteg’s questions for recognising communities who are deteriorating in an unhealthy way in Part Three: Questions to Recognise Cultural Deterioration and What To Do About IT
Part Two: Deny Deterioration at the Cost of Your Love of Life
Part Three: 6 Symptoms of Deteriorating as Slowly as Possible
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